Pure Fitout: Building a Better Workflow with WorkPal

Pure Fitout provides a fully integrated outlook on development and fit-out. Specifically, they use sustainable construction and environmental best practices. Since being established in 2015, Pure Fitout offers a range of services. These range from small, bespoke shop fittings to major commercial roll-outs. Importantly, we manage each project individually. This guarantees value for money and the consistent high quality clients expect.

Furthermore, the industry has recognized the company for its outstanding work. For example, they received the Building Refurbishment for a Single Development award. Consequently, their experience and knowledge enabled them to grow significantly. Now, they plan to expand both their workforce and client base even further.

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Challenge

As Pure Fitout expanded, managing and tracking jobs became increasingly difficult, particularly within facilities management.

“The main issue we had was tracking jobs, mainly the facilities management end, with the extremely quick growth of our company and the growing demands of our ever expanding client base.” –  Shane McDonagh, Facilities Manager

The business relied on multiple systems, including:

• Excel spreadsheets
• Handwritten job sheets

As a result, processes became:

• Time-consuming
• Difficult to manage
• Inefficient from an administrative perspective

Tracking job progress, monitoring workloads and keeping information consistent across teams proved challenging as demand increased.

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Solution

To address these challenges, Pure Fitout implemented WorkPal, a cloud-based workflow management system designed to handle the full job lifecycle.

WorkPal enables the business to manage:

• Job scheduling and allocation
• Quote management
• Job tracking and monitoring
• Invoicing and financial processes

All information is collected and synced in real time, allowing teams to access accurate job data and make informed decisions.

In addition, WorkPal is designed to be accessible for all users across the business, from onsite operatives to management.

“When WorkPal was developed, it was designed to be simple for all employees, including contractors, administrative staff, project managers and directors.” – Ian Megahey, Sales Director

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Results

Since implementing WorkPal, Pure Fitout has significantly improved how jobs are tracked, managed and delivered.

“WorkPal has really helped us monitor our job tracking. We are able to assign jobs directly to operatives’ mobile phones instantly and monitor their progress, materials, timings and travel for each job.” – Shane McDonagh, Facilities Manager

WorkPal has streamlined the invoicing process by removing the need to wait for manual timesheets and material records. All job data, including materials, timings, images and costs, is captured and stored automatically, making it easier to generate accurate invoices and quotes.

Integration and Workflow Efficiency

WorkPal integrates seamlessly with accounting systems such as Sage, Xero and QuickBooks, allowing invoices to be generated automatically and passed directly to accounts teams. This has created a more connected workflow and reduced duplication across processes.

By moving to a fully paperless system, Pure Fitout has significantly reduced time spent on administrative tasks. This has freed up resources and allowed teams to focus more on delivering work and supporting clients.

“WorkPal has significantly reduced our administrative time as we have zero physical paperwork to manage.”

Improved Productivity and Growth

With less time spent on admin and better visibility across jobs, Pure Fitout has improved overall productivity and can take on more work while maintaining quality.

“WorkPal enabled us to track and monitor progress on jobs. The reduced admin time allowed us to focus more energy on completing jobs, engage more with our clients and take on more projects.”

In addition, giving operatives access to live job information on their mobile devices has improved on-site efficiency and reduced the need for constant communication with the office.