Pure Fitout: Building a Better Workflow with WorkPal

Date: 15th November 2018

About Pure Fitout

Pure Fitout provides a fully integrated outlook on development and fit-out. Specifically, they use sustainable construction and environmental best practices. Since being established in 2015, Pure Fitout offers a range of services. These range from small, bespoke shop fittings to major commercial roll-outs. Importantly, we manage each project individually. This guarantees value for money and the consistent high quality clients expect.

Furthermore, the industry has recognized the company for its outstanding work. For example, they received the Building Refurbishment for a Single Development award. Consequently, their experience and knowledge enabled them to grow significantly. Now, they plan to expand both their workforce and client base even further.

What Were Pure Fitout’s Job Management Issues?

Pure Facilities Manager, Shane McDonagh, emphasised his company’s need for an effective solution. Primarily, they needed to ensure they scheduled and tracked all incoming jobs.

“The main issue we had was tracking jobs, mainly the facilities management end, with the extremely quick growth of our company and the growing demands of our ever expanding client base.”

Previously, they used many different platforms to track and monitor jobs. For instance, they relied on Excel spreadsheets and handwritten job sheets. Unfortunately, this was difficult and time-consuming from an administrative point of view.

Implementing the Solution

However, WorkPal’s features meant the company could manage incoming client requests more efficiently. WorkPal incorporates all aspects of your workflow management. This includes everything from job scheduling to quote management and invoicing. Then, the system collects and syncs all information in real-time. Therefore, staff make informed decisions based on the job requirements.

Ian Megahey, Sales Director at WorkPal says, “When our in-house development team developed WorkPal, we wanted it to be as simple as possible. Ultimately, we designed the software for use by all employees. This includes onsite contractors, administrative staff, project managers, and managing directors.”

What Are the Benefits Of WorkPal For Pure Fitout?

“WorkPal has really helped us monitor our job tracking. We are able to assign jobs directly to operative’s mobile phones instantly and monitor their progress, materials, timings and travel for each job,” says Mr McDonagh.

Faster Invoicing

As a result, we invoice quicker and more accurately. This is better than waiting on timesheets and material lists. Additionally, the system stores information on previous jobs, dates, times, operatives, images, and costs. Thus, this enables us to provide precise quotes to potential customers on the go.

Seamless Integration

Moreover, WorkPal integrates with various other software providers. These include Sage, Xero, and Quickbooks. Consequently, this provides a seamless experience for users. For example, the system generates invoices automatically once a job is complete. Then, it links directly to your accounts team.

Reduced Administration

“WorkPal has significantly reduced our administrative time as we have zero physical paper work to manage. This alone is a major benefit of the system.”

How Did WorkPal Enhance Business Capabilities?

Mr McDonagh highlights, “WorkPal enabled Pure Fitout to track and monitor progress on jobs. The reduced admin time enabled us to focus more energy on completing jobs, engage more with our clients and also take on more projects.”

Onsite Efficiency

Furthermore, seeing progress on jobs without calling operatives helps with onsite efficiency. Now, our operatives have access to jobs and relevant information on their mobile devices. Therefore, this enables them to improve their own productivity and concentrate on their workload.

Would You Recommend WorkPal?

“We would highly recommend WorkPal. The ease of use and structure of the WorkPal system has helped us to manage our workload effectively. To have all the information on one platform, accessible at any time or location, is the perfect solution for any company running both small and large scale projects and sites. We have recommended the system to other companies we work with as a solution for their job management issues.”

Conclusion

Pure Fitout’s journey shows how the right workflow management tool transforms a growing business. By switching to WorkPal, they replaced scattered processes with a single, streamlined platform. In short, this supports faster job turnaround and clearer communication.

Overall, with improved visibility and reduced admin time, Pure Fitout is better equipped to meet client demands. Ultimately, their success highlights how modern, mobile-first job management is essential for companies looking to scale efficiently.